SECRETARY SERVICE
Secretary Service
Experienced Secretaries Supporting Your Business
From schedule management and phone handling to meeting minutes, an experienced secretary supports your business. In professional suit attire with strict confidentiality, they accompany you to business meetings and conferences with confidence.
Get a Free QuoteWhat Is Our Secretary Service?
Our secretary service provides experienced staff to handle all general secretary duties including schedule management, phone handling, meeting minute preparation, and document organization.
"I want a secretary but don't need full-time staff." "I just need support on important meeting days." "I want accurate meeting minutes." — Family Romance's secretary service meets these business needs with strict confidentiality.
Staff attend business meetings and conferences in professional suit attire. Age and gender preferences are accommodated free of charge. Since you can use the service only when needed, it is popular with freelancers, sole proprietors, and small business executives.
Professional
Secretary Service
Wide Range from Schedule Management to Meeting Minutes
Phone handling, email management, schedule coordination, meeting minutes, document preparation, visitor reception — all secretary duties handled as a one-stop service. Spot use for only the tasks you need is also available.
Staff Well-Versed in Business Etiquette
Many staff members have secretary experience or corporate work experience. They attend meetings and business negotiations in suit attire, ensuring confidence. Business card exchange and visitor reception etiquette are impeccable.
Flexible Pricing — Use Only When You Need It
Starting at ¥15,000 for 3 hours, far more affordable than hiring a full-time secretary. From one-time spot use to several times a week regular use, flexible arrangements match your specific needs.
Do You Have Any of These Concerns?
Our secretary service resolves these common concerns.
Want a secretary but don't need full-time staff
A secretary is only needed for important business meetings and conferences. The workload doesn't justify full-time employment, but you want support at critical moments.
Schedule management is falling behind
Business meetings, conferences, trips, and partner appointments are getting tangled and impossible to manage. Double bookings and missed communications are occurring, leading to credibility-damaging mistakes.
Want accurate meeting minutes recorded
You want to accurately record important meeting content as minutes. You are recording audio, but cannot find time for transcription and key point organization.
Phone calls are consuming too much time
Frequent calls from clients and partners prevent you from focusing on core work. You want someone to handle phone calls politely on your behalf.
Nervous about attending business meetings alone
Attending important negotiations or presentations alone feels daunting. Having an assistant to take notes or distribute materials would provide reassurance.
Document preparation deadlines are tight
Printing, binding, and preparing presentation and handout materials takes time away from focusing on the actual content. You want to delegate document preparation.
Secretary Service Case Studies
Here are real examples of requests we have fulfilled.
Requesting a secretary only on business meeting days
The client requested a secretary for several important business meetings per month. Staff in professional suits accompanied the meetings, handling business card exchange, document distribution, and meeting minutes. The counterparties were impressed, and trust in the company increased with comments like "this is a solid company."
Requesting meeting minutes during client discussions
As a freelancer, the client wanted accurate records of client discussions. Our staff attended the meetings and prepared minutes, delivering a document organizing decisions, outstanding issues, and action items for the next meeting — all within the same day.
Requesting visitor reception at a trade show booth
The client was exhibiting at an industry trade show but found it difficult to handle both visitor reception and presentations alone. We arranged two staff members in professional suits who managed business card collection, document distribution, and survey collection. The client was able to focus on presentations and negotiations.
Requesting phone handling and schedule management for the office
The client's secretary had resigned from their private practice, leaving them struggling with phone handling and schedule management. With regular service three times a week, our staff managed initial phone responses, appointment coordination, and court schedule management. Clients praised the polite and accurate handling.
Recent Cases
* For privacy and confidentiality, specific event names are withheld; only service names are listed.
Loading case data...
Use Cases
Experienced Secretary Accompaniment for Business Meetings
Do you face these challenges?
Attending important negotiations or presentations alone is daunting. If only you had someone to take notes, distribute materials, and manage business card exchanges — it would go much more smoothly. You also want to enhance the impression on your counterparties.
Family Romance Secretary Service
Experienced staff in professional suits accompany you to negotiations and meetings, handling business card exchange, document distribution, and meeting minutes. You can focus entirely on the negotiation or presentation. Staff well-versed in business etiquette contribute to making a positive impression and building trust. Complete confidentiality guaranteed.
Schedule Management & First-Response Phone Handling
Do you face these challenges?
Schedules are getting tangled with double bookings occurring, and phone calls are consuming time that should be spent on core work. You want to entrust schedule management and phone handling to someone reliable.
Family Romance Secretary Service
An experienced secretary handles appointment coordination, schedule management, and initial phone responses on your behalf. They accurately track your schedule and build a management system with no gaps. Phone handling maintains your clients' trust with polite and professional communication. Regular use several times a week is also available.
Meeting Minutes & Presentation Material Preparation
Do you face these challenges?
You want accurate records of important meetings, but taking notes while speaking is difficult. Printing, binding, and preparing presentation materials also takes time, preventing you from focusing on refining the content.
Family Romance Secretary Service
Staff attend meetings and accurately record all statements. Minutes organizing decisions, outstanding issues, and next actions are delivered within the same day. Printing, binding, and distribution preparation for presentation materials are also handled, allowing you to spend time refining content and practicing your presentation.
Secretary Support for Trade Show Booths & Events
Do you face these challenges?
You are exhibiting at a trade show or seminar, but managing both booth visitor reception and presentations alone is difficult. You also want to handle business card management and survey collection but lack the bandwidth.
Family Romance Secretary Service
Staff in professional suits are stationed at your trade show booth, handling visitor greeting, business card collection, document distribution, and survey collection. You can focus on presentations and negotiations. Multiple staff can be arranged to cover large-scale events. Complete confidentiality guaranteed.
Why Choose Family Romance
Far More Affordable Than Full-Time Employment
Hiring a full-time secretary costs over ¥300,000 per month, but with our secretary service you only pay for what you need. Spot use starting at ¥15,000 for 3 hours keeps costs to a minimum.
Many Staff with Secretary and Business Experience
Many staff members have corporate secretary experience and business work experience. They attend meetings and negotiations in professional suits with confidence. Business card exchange and visitor reception etiquette are impeccable.
Experienced Secretaries Arranged Anywhere in Japan
We cover all 47 prefectures across Japan. Experienced secretaries are arranged even for business trips and regional meetings or events. By utilizing local staff, transportation costs are kept down.
Confidentiality System You Can Trust with Business Secrets
All staff sign confidentiality agreements. Business secrets including negotiation details, meeting minutes, and schedule information are managed with the utmost care. With a zero-leak track record, you can entrust us with confidence.
Secretary Service | Confidential, Nationwide, Free Consultation
For inquiries about secretary services including meeting accompaniment, meeting minutes, and schedule management, please contact us by email, phone, or LINE. Estimates are free of charge.
Pricing Plans
Per staff, up to 3 hours | Extension ¥2,500/30min
Option Price List
| Option | Unit Price | Unit |
|---|---|---|
| Phone handling | ¥3,000 | / person |
| Meeting minutes | ¥5,000 | / person |
| Document preparation | ¥3,000 | / person |
| Extension (per 30 min) | ¥2,500 | / person |
| Extension (per 30 min) | ¥2,500 | / person |
Price Simulator
Estimated Total
Base
* Transportation, ticket costs, and other expenses are charged separately.
* Please contact us for an official quote.
How It Works
First-time users can feel at ease. Our dedicated staff will support you confidentially from inquiry to service day.
Consultation
Contact us via email, phone, or LINE
Plan Proposal
We propose the best plan and provide a quote
Staff Selection
Photo confirmation available We select the best match
Contract
Payment after confirmation No hidden fees
Service Day
Our professional staff delivers flawless service
Client Testimonials
“I used the secretary service when multiple urgent business trips overlapped. Schedule coordination, document preparation, visitor reception — they took initiative before I even gave instructions. It made my work much more productive.”
“They supported the day-of operations for my seminar. From reception to document distribution to venue cleanup, they worked efficiently and proactively. Their handling of attendees was polite and left a great impression.”
“I used the service when office tasks had piled up. I was able to delegate detailed work like email responses and filing, allowing me to focus on core business. I would appreciate having a plan for slightly longer-term engagements.”
Frequently Asked Questions
Is one-time spot use available?
Yes, one-time spot use is available. You can use the service only when needed — just for a business meeting day or a trade show day. Of course, we also accommodate regular use arrangements.
When will I receive the meeting minutes?
As a rule, electronic data (Word/PDF) is delivered within the same day. One round of review and revisions is included free of charge.
Can you handle tasks requiring specialized knowledge?
We can handle general secretary duties (schedule management, phone handling, document preparation, meeting minutes, etc.). However, for tasks requiring advanced specialized knowledge in law, medicine, accounting, etc., please consult with us in advance.
Can I request the same staff member?
Yes, you can request continued assignment of the same staff member. For regular use, we can arrange a fixed staff member, eliminating the need for repeated onboarding.
Will my privacy be protected?
Absolutely. All staff sign confidentiality agreements, and business secrets including negotiation details, meeting minutes, and schedule information are never disclosed to any third party.
Is the service available in regional areas?
Yes, we cover all 47 prefectures across Japan. We arrange experienced secretaries for business meetings, trade shows, and events in regional areas as well. By utilizing local staff, transportation costs can be reduced.
Nationwide Coverage
We have registered staff in all 47 prefectures. We can arrange local staff anywhere in Japan.
47
Prefectures Covered
5,000+
Registered Staff
Kanto Area
Tokyo / Kanagawa / Chiba / Saitama / Ibaraki / Tochigi / Gunma
Kansai Area
Osaka / Kyoto / Hyogo / Nara / Shiga / Wakayama
Chubu Area
Aichi / Shizuoka / Gifu / Mie / Nagano / Niigata / Toyama / Ishikawa / Fukui
Kyushu & Okinawa Area
Fukuoka / Saga / Nagasaki / Kumamoto / Oita / Miyazaki / Kagoshima / Okinawa
Hokkaido & Tohoku Area
Hokkaido / Aomori / Iwate / Miyagi / Akita / Yamagata / Fukushima
Chugoku & Shikoku Area
Hiroshima / Okayama / Yamaguchi / Tottori / Shimane / Kagawa / Tokushima / Ehime / Kochi
Media Coverage
We have been featured in numerous TV shows, films, books, and international media.
FAMILY ROMANCE, LLC
ヴェルナー・ヘルツォーク監督作品。カンヌ国際映画祭公式上映。代表・石井裕一が本人役で出演。
レンタル×ファミリー
石井裕一の著書を原作とした劇場映画。2023年全国公開。家族代行の実態を描いた話題作。
人間レンタル屋
代表・石井裕一の著書（鉄人社刊）。
NHK
NHK総合・Eテレなど複数の番組で特集。代行サービスの社会的意義が紹介されました。
日本テレビ
情報番組やバラエティ番組で多数取り上げられています。
TBS
報道番組やドキュメンタリーで取材。代行サービスの社会的意義を深掘り。
テレビ朝日
ワイドショーや情報番組で特集。代行の実態に密着した企画が話題に。
BBC / CNN
BBC、CNN、ロイターなど海外主要メディアでも報道。日本独自の代行文化として世界的に注目。
FAMILY ROMANCE, LLC
ヴェルナー・ヘルツォーク監督作品。カンヌ国際映画祭公式上映。代表・石井裕一が本人役で出演。
レンタル×ファミリー
石井裕一の著書を原作とした劇場映画。2023年全国公開。家族代行の実態を描いた話題作。
人間レンタル屋
代表・石井裕一の著書（鉄人社刊）。
NHK
NHK総合・Eテレなど複数の番組で特集。代行サービスの社会的意義が紹介されました。
日本テレビ
情報番組やバラエティ番組で多数取り上げられています。
TBS
報道番組やドキュメンタリーで取材。代行サービスの社会的意義を深掘り。
テレビ朝日
ワイドショーや情報番組で特集。代行の実態に密着した企画が話題に。
BBC / CNN
BBC、CNN、ロイターなど海外主要メディアでも報道。日本独自の代行文化として世界的に注目。
Related Services
Important Notes
- 1This service is intended for business-related assistance and support.
- 2We decline requests for illegal activities or purposes that violate public order and morals.
- 3Depending on the nature of the request, we may decline the engagement.
- 4Please consult with us in advance regarding photography of staff or posting on social media.
- 5Dining, admission fees, transportation costs, and similar expenses are borne by the client.
- 6We strictly observe confidentiality obligations and manage client information with the utmost care.
- 7Last-minute changes on the day (additional staff, time extensions, etc.) may not be accommodable.
- 8For distant locations requiring transportation or accommodation costs, actual expenses will be charged separately.
- 9For cancellations or schedule changes due to unavoidable circumstances, please contact us as early as possible.
- 10Attire requests are accommodated free of charge. However, as costumes are staff's personal belongings, some requests may not be fulfillable.
Free Consultation & Quote
Consultations are completely free and strictly confidential.
For urgent inquiries, please call us at {phone}.0120-949-341